Understanding UA Contracts

Congratulations to the approximately 100 faculty and staff who have successfully completed the Understanding UA Contracts course. For those who have not completed the course, please consider completing this interactive e-learning course that is available through Skillport. This course will serve as a useful resource to guide you through the Contract Management process. As an added bonus, you will receive a certificate upon successful completion of the course and final exam.

Contract Submissions

With each passing month, the volume of contracts processed by the Contract Management Office continues to increase. As a reminder, to expedite the review of contracts emailed, please include the name and email address of the person who will be signing on behalf of the external party. Contracts that are emailed should be sent to contracts@fa.ua.edu and this will allow our contract team consisting of Melinda Wallace, Collin Rich, and newly promoted, Jordan Clements to review and respond to your request. For additional information regarding contract submissions, please visit our website.

Contract Management Reminders

  • When submitting your Concur Invoice Payment (Previously referred to as MDV) for payment, please include the signed contract with your submission to prevent delays in the issuing of payment.
  • With the exception of Professional Services, contracts over the $15,000 Bid Limit require sole source justification or they will be subject to bid.
  • Contract Management’s goal is to obtain fully-executed contracts and allow you to proceed with acquiring desired products or services and in the event there are negotiations, please allow adequate time for us to work on your behalf to reach the best possible outcome.

Understanding UA Contracts

Understanding UA ContractsAs a reminder, we have created an e-learning course, Understanding UA Contracts.  This interactive course is available through SkillPort and it provides an overview of commonly used contract clauses and terms.  It also provides insight into the University’s position in contract negotiations.   This course will serve as a useful resource to guide you through the Contract Management process.  As an added bonus, you will receive a certificate upon successful completion of the course and final exam.

Vendor Signature Applications

As more and more companies are moving to their own electronic signature applications, please note that we need their contracts outside of their signature system in order to properly review it. Once the review is complete, we will upload it to the University’s DocuSign system and route it for signatures. If you receive a contract in this way, please request it as an email attachment outside of their system in order to expedite our review and signature process.

Submitting a Contract for Review

As a new year begins, please keep in mind these important reminders when submitting a contract for review and signature:

  • Make sure all blanks are filled in prior to submission.
  • Ensure the signature block is left blank and we will populate with the authorized university signatory.
  • Allow adequate time for review; if you are curious as to what happens during review, we encourage you to complete our newly created course, Understanding UA Contracts.
  • Provide the vendor signatory’s name and email address when submitting contracts.
  • For additional tips and reminders, please visit our website.

Let’s make it a great year!

New Contract Course

Understanding UA ContractsWhat happens after I submit my contracts for review and signature? We have created an e-learning course that will answer that question and much more. Understanding UA Contracts is available now through SkillPort. The course provides an overview of commonly used contract clauses and terms, and helps to explain why certain provisions must be addressed in contract negotiations. This interactive course should serve as a useful tool to guide you through the contract management process, and participation is strongly encouraged. The more you understand, the more efficient the process will be for you and your department. A certificate will be awarded upon your completion of the course.

Contract Submission

Did you know that the Contract Management department processes around 650 contracts each month with an average turnaround of less than 24 hours? We are dedicated to processing your contracts in an efficient, timely manner, but we need your help. In order to make sure that nothing gets missed, we need to have all contracts submitted for review per the instructions provided on our Contract Processing page. Please do not send any contracts directly to our staff through their individual email addresses. Your cooperation will help us continue to serve you effectively. If you have any questions, please don’t hesitate to contact us by email at contracts@fa.ua.edu.

One Year With DocuSign

We have reached the one year anniversary of utilizing DocuSign for the electronic routing and signing of contracts, and we are thrilled to report over 4,600 contracts have been submitted through the system!

President Clinton signed into law the Electronic Signatures in Global and National Commerce (ESIGN) Act on June 30, 2000. The federal ESIGN Act created a vast opportunity for companies of every size and industry to benefit from the speed, security, and convenience of eSignatures through software such as DocuSign over the last 15 years.

Thank you for embracing the change to DocuSign which has resulted in more streamlined processes, less redundancy, and greater efficiency.