myBama
Procurement Contracts

Contract Management

exclamationImportant Update: New Submission Process for PSA and VDS – Effective June 1, 2025

Starting June 1, 2025, all Professional Services Agreements (PSA) and Vendor Disclosure Statements (VDS) must be submitted through the Procurement Contract Portal (Agiloft).

Additionally, Vendor Disclosure Statements will no longer be required for any contracts or agreements under $75,000, regardless of type.

Need help?  Step-by-step guidance on submitting a Vendor Disclosure Statement (VDS) or a Professional Services Agreement (PSA) through the Contract Portal, please visit the following resources:

Thank you to everyone who participated in the recent Procurement Services Town Hall trainings. Your support with the recent changes is greatly appreciated.

Questions?

For PSA-related inquiries, contact: contracts@ua.edu

For VDS-related inquiries, contact: acctspay@ua.edu

The Contract Management Office of Procurement Services supports the mission of the University by facilitating contract review and negotiation while evaluating institutional risks in a professional and timely manner in accordance with Alabama law and University policies.

Check list iconWhere do I get started?

Select the Pre-Submission Requirements to review the Contract Management Policy, Contract Submission Guidelines, and Professional Services Guidelines.

Desktop outlineHow do I submit a contract?

Select the Submission Procedures to determine Required forms, Contract Document Types, the Contract Path, Contract Management Forms, and portal training.

Procurement Contract Portal login

Location

Procurement Services Building
1500 Flint River Drive
Tuscaloosa, AL 35404

Use the UA Interactive UA Maps to locate our offices.

Newsletter

Procurement Services publishes a monthly newsletter to inform our campus partners about policy reminders and updates, Procurement systems, procedure reminders and updates, and events.

Join our Mailing list
View Past Newsletters

Latest News

  • Big Changes for the VDS and PSA
    Effective June 1, 2025, the Professional Services Agreement and Vendor Disclosure Statement will now be submitted through the Procurement Contract Portal, Agiloft.   Also, effective June 1, 2025, Vendor Disclosure Statements are no longer required for contracts/agreements of all types that are less than $75,000. Please direct all VDS questions to acctspay@ua.edu. … Read more: Big Changes for the VDS and PSA
  • Online Reservations are Contracts
    A contract can be referred to by various names, such as an Agreement, Settlement, Commitment, Warranty, Reservation, or Deposit. It is also possible for a contract to have no title and still be binding. The wording of the contract is what matters, not its title. In some cases, a signature… Read more: Online Reservations are Contracts
  • Updated Portal User Guide Now Available
    The updated Procurement Contract Portal User Guide is now available on our website.  The updated portal maintains a layout similar to the previous version, but at the request of our campus partners, we have introduced several exciting new features that the guide will help you navigate. One significant addition is the searchable… Read more: Updated Portal User Guide Now Available
  • Cancelation Clauses – “Be Ye Warned”
    Many contracts have cancelation clauses that require the University to pay 100% of the contract amount if your department cancels the contract prior to an event. This is especially true for hotels and catered events. Contract Management tries to negotiate for a lower cancelation penalty, but occasionally, the vendor won’t… Read more: Cancelation Clauses – “Be Ye Warned”

Contact Information

Box 870130
Tuscaloosa, AL 35487

Contract Management

contracts@ua.edu
Ph: (205) 348-5230

Physical Address: 

1500 Flint River Drive
Tuscaloosa, AL 35401