Replying to Emails from Contract Management

Replying to Emails from Contract Management

• November 3rd, 2021
• in News

While software is a wonderful tool for organization and efficiency it insists that you follow its rules. The Procurement Contract Portal is no different, especially when it comes to emails. When you receive an email regarding your contract submission you will notice a couple of things you might not see in other emails.

A subject line that includes an ID number.

This number contains an embedded link that connects this email and any response to your contract record ensuring that all communication regarding this particular contract is stored with the contract. If the subject line of the email is changed in any way the email will not link to the record and will not reach the Contract Administrator assigned to your record.
A reminder on how to reply.

Selecting “reply all” to the message keeps that embedded link in place and ensures that your response goes to the assigned Contract Administrator and links to your record. You can always add additional individuals to the message and attach documents as needed but you must select “reply all”.

If you have any questions regarding emails or anything else related to the Procurement Contract Portal, please feel free to contact Contract Management at 348-5230.