The University of Alabama is changing the contract review process for software purchases!

• April 2nd, 2024
• in Uncategorized

Beginning April 8, 2024, all compliance-related reviews for software purchases will occur PRIOR to loading any contract documents into the UA Contract Portal. You will no longer complete and submit the Software IT form when you submit a contract for review and execution. This assessment replaces the previous form and will allow for a compliance review to be complete by personnel across campus who are responsible for privacy, compliance, security, risk management, cyber insurance, and other risks, as appropriate, in advance of submitting the contract for execution.

This assessment will have to be COMPLETED AND APPROVED before loading information or contract documents into the UA Contract Portal for Contract Management. A pdf of the approved review will be required.

For assistance with answering questions or navigating this assessment, go to the Compliance Contract Review Portal. Please contact privacy@ua.edu for assistance.

Adding Additional Vendors to your Contract Record

• February 2nd, 2024
• in Uncategorized

The Procurement Contract Portal allows up to 3 additional vendors per contract record.
Located under the Additional Vendor Details section of the Contract Information tab, simply provide the additional vendor contact name and email address as well as the vendor signer name and email address, and your contract will be routed for additional signatures.

Professional Development Courses

• January 4th, 2024
• in Uncategorized

Payments to individuals who provide professional development often require a Professional Services Agreement due to the specialized skill or licensing required for this position. Payment to these individuals should not be made with the P-Card, instead, it should be made through Concur Invoice.  Additional information on PSAs can be found on the Professional Services Guidelines webpage.

Stop! Before you upload your agreement to the Procurement Contract Portal you should ask your vendor for the following information:

• December 8th, 2023
• in Uncategorized

1. The legal name of the company. This is the name you should input as the “Vendor Company”.
2. The start and end date of the contract. The start date is not the date that you upload the agreement to the portal.
3. If a Vendor Disclosure Statement is required (contracts over $5,000 and all Professional Service Agreements) the name and email address of the person who will complete that form for the vendor. You will need this information to initiate the Vendor Disclosure Statement form. Remember, you need a completed Vendor Disclosure Statement to submit in the Contract Portal.
4. The name and email address of the person who is authorized to sign the contract on behalf of the vendor. This is the information you should input as the “Vendor Signer”.
5. What is the name and email address of the person from the vendor’s company that Contract Management should contact with questions? This is the information you should input for the “Vendor Contact”.

Uploading the correct information at the beginning of the process helps Contract Management execute your agreement in a timely manner.