Author hhubbard


Professional Development Courses

Payments to individuals who provide professional development often require a Professional Services Agreement due to the specialized skill or licensing required for this position. Payment to these individuals should not be made with the P-Card, instead, it should be made through Concur Invoice.  Additional information on PSAs can be found on the Professional Services Guidelines webpage.


Contract Business Terms

Before uploading your contract to the portal you should always review the business terms. This is the specific portions of the agreement with contract details that you have discussed with the vendor.  You should read your agreement carefully to make sure the terms listed are what you agreed to and that the only blank space…


Do You Know What the Status of Your Contract in the Contract Portal Means?

Under Review – The Contract Administrator is in the process of reviewing your contract or negotiating terms with the vendor. Pending Approval – The Contract Administrator sent this to another department for internal approvals. Approved – Whoever the Contract Administrator sent the contract to for internal approval has approved it, and the Contract Administrator is negotiating terms with…


How to Contract for Professional Services

Are you responsible for submitting Professional Services Agreements and Guest Speaker Agreements?  If so, we want to help you!  The Professional Services Guidelines webpage is a great resource for viewing basic requirements, the submittal process, the review and signature, and for guidance on the payment processing. In addition, we have included below some common mistakes that we…


Portal Emails

Emails sent through the Procurement Contract Portal are saved and organized into their corresponding contract record. This applies to direct messages to and from the Contract Administrator assigned to your record as well as automated notice and reminder emails that are created as part of the portal’s workflow. As shown in the email message below,…


Replying to Emails from Contract Management

While software is a wonderful tool for organization and efficiency it insists that you follow its rules. The Procurement Contract Portal is no different, especially when it comes to emails. When you receive an email regarding your contract submission you will notice a couple of things you might not see in other emails. A subject…


Contract Path

Have you ever wondered how many places your contract travels before a signed copy returns to you?  Check out the Contract Path Guide for more information.


Contract Types

Did you know that for each contract type the portal provides you a list of required forms and a hyperlink to access them? Select your Contract Type. Remember that General Contract should only be used if no other contract type applies.   Open the Contract Documents tab where you will find displayed the additional document…


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