Before uploading your contract to the portal you should always review the business terms. This is the specific portions of the agreement with contract details that you have discussed with the vendor. You should read your agreement carefully to make sure the terms listed are what you agreed to and that the only blank space…
Under Review – The Contract Administrator is in the process of reviewing your contract or negotiating terms with the vendor. Pending Approval – The Contract Administrator sent this to another department for internal approvals. Approved – Whoever the Contract Administrator sent the contract to for internal approval has approved it, and the Contract Administrator is negotiating terms with…
Are you responsible for submitting Professional Services Agreements and Guest Speaker Agreements? If so, we want to help you! The Professional Services Guidelines webpage is a great resource for viewing basic requirements, the submittal process, the review and signature, and for guidance on the payment processing. In addition, we have included below some common mistakes that we…
The Procurement Contract Portal training offers a system overview and introduction to the contract submittal process. Upcoming Sessions Wednesday, April 19, from 3:00 p.m. – 4:00 p.m. Register through the Qualtrics Registration Survey. If you would like to request a department specific training session for a group of 5 or more, email procuretrain@ua.edu. Contracting for Professional Services We…
Emails sent through the Procurement Contract Portal are saved and organized into their corresponding contract record. This applies to direct messages to and from the Contract Administrator assigned to your record as well as automated notice and reminder emails that are created as part of the portal’s workflow. As shown in the email message below,…
The Procurement Contract Portal is an online filing cabinet that holds all your signed contracts in one convenient location. You should select a Contract Title that makes it easy for you, or other members of your department, to search for that contract later. The vendor’s name or the title of the event are always safe…
Did you know that the Contract Description section allows you to share information about your contract directly with the Contract Management team when submitting a contract through the Contract Portal? If your contract is time sensitive, has special funding sources, or involves any other specific requirements, please leave us a note so we can better…
While software is a wonderful tool for organization and efficiency it insists that you follow its rules. The Procurement Contract Portal is no different, especially when it comes to emails. When you receive an email regarding your contract submission you will notice a couple of things you might not see in other emails. A subject…
Have you ever wondered how many places your contract travels before a signed copy returns to you? Check out the Contract Path Guide for more information.
Have you noticed that before you submit your contract through the portal you are asked to verify that you have read and understood the agreement? UA policy requires that you read an agreement prior to submitting it for signature. This practice also helps prevent a delay in processing caused by the failure to fill…
