News – Page 2 – Procurement Contracts | The University of Alabama

Contract Types

June 30th, 2021
in News

Did you know that for each contract type the portal provides you a list of required forms and a hyperlink to access them?

1. Select your Contract Type. Remember that General Contract should only be used if no other contract type applies.

Open the Contract Documents tab where you will find displayed the additional document requirements based on the contract type you selected.

Click on the hyperlink shown below.

You will be taken to the Contract Submittal Links page on the Procurement Services website. This page contains links to the forms referenced in the portal. *Excluding the Vendor Disclosure Statement located under Purchasing Forms at http://purchasing.ua.edu/forms/ . Simply complete the necessary forms and upload and correctly identify them along with your contract.

If you have questions about the use of the Procurement Contract Portal feel free to contact Contract Management for assistance.

What Type of Contract am I Uploading?

November 4th, 2020
in News

Contract	Description
Advertising	Includes, but is not limited to, magazine, billboard, television, internet, and radio advertising.
Catering	The hiring of a food service provider in that capacity alone. This does not include catering as part of a venue rental agreement.
Game	Athletic, online, or other competitive contracts.
General Contract	Used only if your contract fits into no other category. A common example is an agreement by which an outside vendor is paying UA for services.
Guest Speaker	Individuals hired to speak to departments or other campus organizations.
Hotel/Venue/Catering	Used when contracting for 2 or more services with one vendor, for example, convention bookings.
Hotel Rooms	Agreements for hotel rooms only with no additional services
International Programs/Research	Agreement related to research partnerships with foreign universities or their teaching staff.
International Student Recruiting/PSA	Agreements with vendors that specifically recruit international students to UA.
International Study Abroad	Contracts for student travel to other countries as part of a current class on the UA campus or enrollment in a future class that will take place at a foreign university.
Permissive Use Agreement	A contract for activities to take place on the UA campus or other UA property outside of the traditional campus setting.
Professional Services	An agreement whereby an outside vendor is providing specialized services to the University. This does not include contracts wherein the University provides services to an outside party. (See General Contract)
Software	Includes traditional software and subscription agreements as well as other computer applications.
Sponsorship	Includes sponsoring an event or program by name or being physically present as an event sponsor.

Terminology Guide for the Procurement Contract Portal

May 4th, 2020
in News

So, you are ready to upload your contract and supporting documents to the system and suddenly realize that you are not sure which “Document Type” fits your document. You are not alone. In fact, this is one of the most common portal questions received by Contract Management. We now have a Contract Portal Terminology guide available on the Contract Management Website.

While they can be confusing, the labels are designed to provide you with an organized electronic file that you can reference as needed. Use your dashboard to review your contract history within the system and explore your individual files. As always remember, that the Contract Management Staff is available to assist you with any questions.

Attaching Contracts to Concur Invoices

June 1st, 2019
in News

Contract Management facilitates the contract review, negotiation and execution in accordance with Alabama Law and University policies. At the completion of this process, requesters will be provided a fully executed copy of the contract. If payments are to be made against this contract through Concur Invoice, please ensure that you are attaching the fully executed contract as part of your supporting documentation in Concur to prevent delays.