The Board of Trustees of The University of Alabama directs that only certain designated persons on each campus of the System are authorized to sign contracts and other documents on the System’s behalf. All contracts of The University of Alabama are technically in the name of the Board of Trustees because the University is not a separate legal entity capable of entering into contracts in its own name.
Therefore, all University contracts must be signed only by those persons authorized by the Board of Trustees resolution to do so. Those persons are limited in number and include:
- Dr. Stuart R. Bell, President
- Dr. James Dalton, Executive Vice President and Provost
- Dr. Daniel T. Layzell, Vice President for Finance and Operations and Treasurer
- Chad Tindol, Chief Administrative Officer
- Julie Shelton, Associate Vice President for Finance
- Cheryl Mowdy, Associate Vice President for Compliance and Risk Services
- Dr. Bryan Boudouris, Vice President for Research and Economic Development
- Lauren A. Wilson, Associate Vice President for Research Agreements and Commercialization
- Kevin Stevens, Executive Director, Office of Procurement Services
Deans, directors, department chairs, persons in similar positions, and their staff DO NOT have the authority to sign contracts on behalf of The University. A University employee without actual signature authority who nevertheless signs a contract obligating the University can be held personally liable for obligations incurred under the terms of the contract, including the payment of money.
In addition, a person who has been directed not to sign contracts but who continues to do so may be subject to discipline up to and including termination of employment. Signature authority is limited for reasons related to financial accounting, control of funds, and thorough and consistent review of contract terms.
Please note that contracts associated with areas internal to the University, such as Crimson Catering, Bryant Conference Center, University Club, Gorgas House Museum, the Zone, and others, do not require an authorized signature and may be signed by the department chair or dean. This is the only exception in which departments can sign.
Contracts that are originated by senior administrators are subject to an internal, campus counter-signature process. The second signature should be from someone of sufficient authority, typically of equal or greater authority. For contracts originated by the President, the counter-signature would come from the Chancellor.