As a reminder, all standard contracts should be submitted to contracts@ua.edu and non-standard contracts should be submitted through the Procurement Contract Portal. Additional contract processing information including examples, tips and reference material can be found on our website.
As the new year begins, please keep in mind these important Contract Management reminders. When submitting contracts for review, please ensure that you include a description and any other relevant details that could expedite the review. Also, remind companies that we cannot sign contracts in their e-signature platform. We have to have the Word or…
Due to compliance requirements, various approval thresholds, and reporting responsibilities, it is important to identify the total value of each contract submitted for Contract Management review. In order to appropriately document the total amount of each contract that we process for signature please ensure the amount is included with each submission. If the exact amount…
Throughout the year, the Contract Management staff meets with campus partners to review and discuss contract processes. We have found that these meetings improve the overall efficiency of the contracting process. As the new year approaches, if you need a refresher or have new staff in need of training, please let us know and we…
Effective September 1, 2018, contact your Human Resources Recruiter for further guidance regarding the necessary procedures that must be followed when entering into a contract with a search firm. All contracts requiring review and signature should be routed to the Contract Management Department. Searches at a VP and/or Provost Level position or higher, must be…
When working with an external party on a contract, please advise them to provide their contract in a .doc or .pdf file format. Some vendors prefer or request to send their contracts through their electronic signature system, however, the University is not able to review or sign contracts in that fashion. We use DocuSign for…
With Spring Break right around the corner, please send any contracts requiring Contract Management review as soon as possible. This will allow us time to work through any negotiations and obtain signatures in a timely manner.
The beginning of the year is the perfect time to be refreshed on contract processes and guidelines. Please check out the helpful reminders below. When submitting contracts, always review the business terms to confirm you are in agreement; submit an editable document; provide us with the name and e-mail address of the external signer; include…
More and more companies are approaching our campus community with the promise of free or an extended trial use of their software. Oftentimes, these agreements are heavily drafted in the vendors’ favor. While there may not be a dollar amount initially associated with the agreement, these agreements still require the same review as any other…
With the beginning of the academic year comes an increase in requests for contracts for food and/or entertainment for University employees (e.g., faculty/staff retreats). In order to spend University funds on these activities, the event must sufficiently serve a business purpose to the University. When submitting contracts for these types of events, please include a…
