External parties to contracts often assume that you, as their contact person, are authorized to sign, and they may pre-fill your name in the signature block. Before submitting contracts for review, please ensure that the signature block contains one of the University’s authorized signatories based on who you are submitting the contract to for review.…
The Photography Agreement should be utilized for photography services. More information can be found on the contract management website. Please remember to attach the completed and approved Independent Contractor form when submitting a Professional Services or Guest Speaker Agreement.
Still have questions regarding the new Professional Services process? Please check out the FAQ section for additional information.
Professional Service Agreements and Guest Speaker Agreements are not needed in situations where a UA employee is being hired to complete services outside of his or her primary job. A Personnel Action Form should be completed instead. Instructions on completing the form are located on the Payroll website.
We are thrilled to report that the implementation of DocuSign has been very successful and we have processed over 1,000 contract envelopes over the past 3 months! Thanks so much for your support and positive feedback. As a reminder, for general contracts, please provide the name and email address of the external signatory when emailing…
As a general rule, once the terms of a contract have been finalized, parties who are entering into an a agreement with the University should sign the contract first. After the contract has been signed, please send it to the Contract Management Office for countersignature.
There are two situations when an Independent Contractor (IC) form and a Professional Services Agreement (PSA) are not required. The first situation is when the payment is being made to a business entity. A business entity is defined in the Independent Contractor Policy as a Governmental Entity, Corporation, Partnership, or a Limited Liability Company that is classified as a Corporation or…
In an effort to make the Professional Service and Guest Speaker Agreements easier to complete, we have partnered with DocuSign to introduce a new version of these forms that will be signed and routed electronically. The new process allows the department to initiate the form and attach supporting documents, send it to a contractor for…
Have a question about the new professional services policy or processes? It is very likely someone else has that same question too. Please review the Frequently Asked Questions section of the contract management website for additional information. Make sure to check back often because the list will be updated as questions are received.
Under the recently announced Professional Services policy, departments should no longer sign Professional Service Agreements. Instead, they are to be routed to Contract Management for review and signature. New templates have been created for Professional Service Agreements and Guest Speaker Agreements. In collaboration with the Tax Office, Contract Management has developed a Professional Services Matrix to give guidance on the documentation required for various…
