Please note that the elimination all non-essential or discretionary spending applies to all agreements normally processed through Contract Management including Professional Service Agreements and Guest Speaker Agreements. Essential contract submissions over the sum of $5,000 will be required to go through additional levels of approval using a recently created Purchasing Request Form that will be…
Contract Management Guidelines All Contract Management guidelines should continue to be followed at this time. The Procurement Contract Portal as well as UA Template Agreement Quick Links are available via Contract Guidelines webpage. Additionally, effective immediately, the University is eliminating all non-essential or discretionary spending. Contract Management will continue to negotiate contracts as they are…
In one of the recent Contract Portal Focus Group sessions, you asked if we could add a link to the Contract Portal on myBama. We are happy to announce that the Procurement Contract Portal can now be easily accessed through myBama. The new link is located on the Employee tab beneath Procurement Service’s heading. Thank…
Contract Management is seeking at least one volunteer from each department on campus that uses the Procurement Contracts Portal. Volunteers would attend a training session on the use of the portal and provide valuable feedback to our department regarding how the end user experience could be improved. Focus Group sessions are scheduled for February 4,…
Contract Management is seeking at least one volunteer from each department on campus that uses the Procurement Contracts Portal. Volunteers would attend a training session on the use of the portal and provide valuable feedback to our department regarding how the end user experience could be improved. Dates are TBA. If your department is interested…
Contract Management is excited to announce that effective October 1, 2019, we will begin our transition into using the Procurement Contract Portal for all contract submissions. The use of one centralized digital repository for contract processing and storage will help ensure accuracy and efficiency in contract negotiation and shorten approval times. Details are available at…
Professional Services are services which require a high degree of specialized skill or knowledge, for which a fee is charged. Some common examples include: Guest speakers Consultants Artists Attorneys Professional Services are exempt from the State of Alabama Competitive Bid Law, but if the fee charged to your department is over $5,000.00, a formalized agreement…
When submitting a contract for review, the more information you provide at the beginning, the faster the review process. Here are a few pieces of information you should provide with your submission: 1. The vendor’s name and contact information including email 2. The beginning and end date of the contract 3. The total amount/cost of…
Due to the volume of software acquired by the University and the increasing complexity of the associated contracts, Contract Management is now requiring campus to complete and provide a Software/IT Information Form at time of contract submittal. This form will assist Contract Management with better understanding how the software will be used which will help…
Contract Management facilitates the contract review, negotiation and execution in accordance with Alabama Law and University policies. At the completion of this process, requesters will be provided a fully executed copy of the contract. If payments are to be made against this contract through Concur Invoice, please ensure that you are attaching the fully executed…
