The first situation is when the payment is being made to a business entity. A business entity is defined in the Independent Contractor Policy as a Governmental Entity, Corporation, Partnership, or a Limited Liability Company that is classified as a Corporation or Partnership for tax purposes. A business entity will have its own EIN and will not use a Social Security Number for tax purposes. While some type of contract should exist between the business entity and the university, it does not have to be a PSA.
Second, the IC form and the PSA are not required when the agreement is for expense reimbursements only and no fee is paid. In this situation, the expense reimbursements do require appropriate documentation in compliance with the UA Spending and Travel Policies.