What information do I need to sign in to the Contract Portal?
The Contract Portal uses central authentication, so you’ll be able to login using your myBama username and password.
May I continue to email my contracts to Contract Management?
You may continue to email standard contracts for things like hotels, off-campus catering, or advertisements, but other types of contracts should be uploaded through the Contract Portal.
What other documentation should be uploaded with the contract?
Please add any additional information that you feel might be helpful in the review of the contract. This could include:
- Previous contracts with this vendor.
- Email communication with the vendor.
- Copies of any terms that may be referred to in the contract including click through terms or documents that are hyperlinked in the contract.
Where does my contract request go after it is submitted?
Your contract request will be routed to Contract Management. They will review it to determine which other departments need to be involved based on the contents of the contract.
How do I check the status of my contract request?
Users will have access to view all of their contract requests from the Contract Portal home page. From there, you will be able to see where your request is in the process.
How do I obtain a copy of the fully executed contract?
Once the contract has been signed, you will receive a copy by email.
How do I determine which contracts need to be submitted through the Procurement Contract Portal?
In a nutshell, the Contract Portal will only be used to process non-standard contracts that may be more complex in nature. Standard contracts for advertising, catering, or hotels may be emailed directly to Contract Management.
What are the benefits of using this system?
The Procurement Contract Portal gives us a good way to track the progress of contracts that may have to be reviewed at multiple levels. It also creates an archive of contracts that may be referenced later on. The system helps us get your contracts completed quickly and ensures that nothing gets lost along the way.
Can I look up contracts that were previously submitted through the portal?
Absolutely. One of the advantages of the Contract Portal is that it gives you access to your previously submitted contracts. You will see them listed on your home page.
How will I know when my contract has been completed?
You will be notified by email when your contract is complete. You will also be able to access it from the home page of the Contract Portal.
How long will it take for my contract to be processed?
It is our goal to process your contracts quickly and efficiently. In fact, 99% of all contracts submitted to Contract Management are completed within 24 hours. However, it may take longer to review more complex contracts and time must be allowed for negotiating terms if necessary. Please submit your contracts as soon as possible to allow plenty of time for processing.
Do I need to be granted special access to be able to use the Procurement Contract Portal?
All UA employees already have what they need to use the system. Simply log on using your myBama user ID and password.
What do I need to do to prepare documents before uploading them to the Procurement Contract Portal?
The guidance for preparing documents is essentially the same whether you are submitting a standard contract through email or uploading a contract through the Procurement Contract Portal. Please visit our Contract Quick Tips page for more detailed instructions.