Professional Services

Under the recently announced Professional Services policy, departments should no longer sign Professional Service Agreements.  Instead, they are to be routed to Contract Management for review and signature.  New templates have been created for Professional Service Agreements and Guest Speaker Agreements.  In collaboration with the Tax Office, Contract Management has developed a Professional Services Matrix to give guidance on the documentation required for various types of services.

Please visit the Professional Services webpage for more details and links to the necessary documents.

Credit Applications

We often receive requests, mainly from hotels, for the University to complete their direct bill or credit applications.  Effective immediately, we will no longer complete these applications.  Like many universities, we will provide a detailed letter that will include all of the pertinent information along with the credit references.   If there are any questions or concerns regarding this new process please feel free to contact the Contract Management Office.

Signatory Information

External parties to contracts often assume that you, as their contact person, are authorized to sign, and they may pre-fill your name in the signature block. Before submitting contracts for review, please ensure that the signature block contains one of The University’s authorized signatories based on who you are submitting the contract to for review or leave this section blank and we will fill it in.

Contract Officers and Accounts Payable Conference

Procurement Services recently hosted the 2nd annual Contract Officers and Accounts Payable conference. Representatives from schools located all over the country came together on our campus to share ideas, develop best practices, and collaborate with like-minded peers. The meeting included round table and panel discussions and was very well received by all participating schools. We would like to thank all of the Procurement staff who worked tirelessly to contribute to the success of the meeting. We also extend our special thanks to Julie Shelton and Chad Tindol for agreeing to speak at the conference.

Authorized Signatures

As a reminder, any document that requires an authorized signature whether or not there are specific terms listed should be sent to the Contract Management Office or to one of the individuals designated by the Board of Trustees to sign on behalf of the University.

Vendor Travel

University travel policies and procedures apply fully to vendors who are not University faculty or staff, but who are to be reimbursed by the University for approved travel, including transportation, lodging, and other travel‐related costs.  The information provided in the Vendor Travel Guidelines should accompany these contracts.