Category: News

New Contract Course

Understanding UA ContractsWhat happens after I submit my contracts for review and signature? We have created an e-learning course that will answer that question and much more. Understanding UA Contracts is available now through SkillPort. The course provides an overview of commonly used contract clauses and terms, and helps to explain why certain provisions must be addressed in contract negotiations. This interactive course should serve as a useful tool to guide you through the contract management process, and participation is strongly encouraged. The more you understand, the more efficient the process will be for you and your department. A certificate will be awarded upon your completion of the course.

Contract Submission

Did you know that the Contract Management department processes around 650 contracts each month with an average turnaround of less than 24 hours? We are dedicated to processing your contracts in an efficient, timely manner, but we need your help. In order to make sure that nothing gets missed, we need to have all contracts submitted for review per the instructions provided on our Contract Processing page. Please do not send any contracts directly to our staff through their individual email addresses. Your cooperation will help us continue to serve you effectively. If you have any questions, please don’t hesitate to contact us by email at

One Year With DocuSign

We have reached the one year anniversary of utilizing DocuSign for the electronic routing and signing of contracts, and we are thrilled to report over 4,600 contracts have been submitted through the system!

President Clinton signed into law the Electronic Signatures in Global and National Commerce (ESIGN) Act on June 30, 2000. The federal ESIGN Act created a vast opportunity for companies of every size and industry to benefit from the speed, security, and convenience of eSignatures through software such as DocuSign over the last 15 years.

Thank you for embracing the change to DocuSign which has resulted in more streamlined processes, less redundancy, and greater efficiency.

Signatory Information

External parties to contracts often assume that you, as their contact person, are authorized to sign, and they may pre-fill your name in the signature block. Before submitting contracts for review, please ensure that the signature block contains one of the University’s authorized signatories based on who you are submitting the contract to for review.  Otherwise, please leave the section blank, and we will fill it in.



The Photography Agreement should be utilized for photography services.  More information can be found on the contract management website.

Please remember to attach the completed and approved Independent Contractor form when submitting a Professional Services or Guest Speaker Agreement.

Professional Services FAQs

Still have questions regarding the new Professional Services process?  
Please check out the FAQ section  for additional information.

PSA vs. Personnel Action Form

Professional Service Agreements and Guest Speaker Agreements are not needed in situations where a UA employee is being hired to complete services outside of his or her primary job. A Personnel Action Form should be completed instead. Instructions on completing the form are located on the Payroll website.

DocuSign Update

We are thrilled to report that the implementation of DocuSign has been very successful and we have processed over 1,000 contract envelopes over the past 3 months! Thanks so much for your support and positive feedback. As a reminder, for general contracts, please provide the name and email address of the external signatory when emailing it to contract management for signature. Also, please alert your contact that the contract will be delivered to them from DocuSign so that they will be expecting it.

Signature Order

As a general rule, once the terms of a contract have been finalized, parties who are entering into an a agreement with the University should sign the contract first. After the contract has been signed, please send it to the Contract Management Office for countersignature.