The beginning of the year is the perfect time to be refreshed on contract processes and guidelines. Please check out the helpful reminders below. When submitting contracts, always
Being aware of these reminders will allow us to more efficiently and effectively review and process contracts for signatures. Let’s make it a great year!
More and more companies are approaching our campus community with the promise of free or an extended trial use of their software. Oftentimes, these agreements are heavily drafted in the vendors’ favor. While there may not be a dollar amount initially associated with the agreement, these agreements still require the same review as any other software agreement. Keep in mind when considering this type of engagement who will own the data, how will the data be used, and what the vendor plans to gain through allowing the use of the software for free. It is to the end-user’s advantage to allow us to complete our standard review of the document to prevent future issues and minimize risk as much as possible.
With the beginning of the academic year comes an increase in requests for contracts for food and/or entertainment for University employees (e.g., faculty/staff retreats). In order to spend University funds on these activities, the event must sufficiently serve a business purpose to the University. When submitting contracts for these types of events, please include a detailed business purpose of the event and/or provide a detailed itinerary or agenda.
Congratulations to the approximately 100 faculty and staff who have successfully completed the Understanding UA Contracts course. For those who have not completed the course, please consider completing this interactive e-learning course that is available through Skillport. This course will serve as a useful resource to guide you through the Contract Management process. As an added bonus, you will receive a certificate upon successful completion of the course and final exam.
With each passing month, the volume of contracts processed by the Contract Management Office continues to increase. As a reminder, to expedite the review of contracts emailed, please include the name and email address of the person who will be signing on behalf of the external party. Contracts that are emailed should be sent to firstname.lastname@example.org and this will allow our contract team consisting of Melinda Wallace, Collin Rich, and newly promoted, Jordan Clements to review and respond to your request. For additional information regarding contract submissions, please visit our website.
As a reminder, we have created an e-learning course, Understanding UA Contracts. This interactive course is available through SkillPort and it provides an overview of commonly used contract clauses and terms. It also provides insight into the University’s position in contract negotiations. This course will serve as a useful resource to guide you through the Contract Management process. As an added bonus, you will receive a certificate upon successful completion of the course and final exam.
As more and more companies are moving to their own electronic signature applications, please note that we need their contracts outside of their signature system in order to properly review it. Once the review is complete, we will upload it to the University’s DocuSign system and route it for signatures. If you receive a contract in this way, please request it as an email attachment outside of their system in order to expedite our review and signature process.
As a new year begins, please keep in mind these important reminders when submitting a contract for review and signature:
Let’s make it a great year!