Author: hhubbard

Spring Break Reminders

With Spring Break right around the corner, please send any contracts requiring Contract Management review as soon as possible. This will allow us time to work through any negotiations and obtain signatures in a timely manner.


The beginning of the year is the perfect time to be refreshed on contract processes and guidelines. Please check out the helpful reminders below. When submitting contracts, always

  • review the business terms to confirm you are in agreement;
  • submit an editable document;
  • provide us with the name and e-mail address of the external signer;
  • include a brief description of the subject matter of the contract;
  • provide us with as much lead time as possible.

Being aware of these reminders will allow us to more efficiently and effectively review and process contracts for signatures. Let’s make it a great year!

Is “Free Software” Really Free?

More and more companies are approaching our campus community with the promise of free or an extended trial use of their software. Oftentimes, these agreements are heavily drafted in the vendors’ favor. While there may not be a dollar amount initially associated with the agreement, these agreements still require the same review as any other software agreement. Keep in mind when considering this type of engagement who will own the data, how will the data be used, and what the vendor plans to gain through allowing the use of the software for free. It is to the end-user’s advantage to allow us to complete our standard review of the document to prevent future issues and minimize risk as much as possible.

UA Contracts

With the beginning of the academic year comes an increase in requests for contracts for food and/or entertainment for University employees (e.g., faculty/staff retreats). In order to spend University funds on these activities, the event must sufficiently serve a business purpose to the University. When submitting contracts for these types of events, please include a detailed business purpose of the event and/or provide a detailed itinerary or agenda.

Understanding UA Contracts

Congratulations to the approximately 100 faculty and staff who have successfully completed the Understanding UA Contracts course. For those who have not completed the course, please consider completing this interactive e-learning course that is available through Skillport. This course will serve as a useful resource to guide you through the Contract Management process. As an added bonus, you will receive a certificate upon successful completion of the course and final exam.